CAR PARK - KS
CAR PARK - KS
THE BEST INFORMATION TECHNOLOGY
Software for automation of motor depot and dispatch service
Software for automation of motor depots and dispatching service accounting
This information base has been developed on the base of the generic solution “Accounting” of the Kashtan System enterprise. A user-friendly interface is divided into separate tabs with logically linked documents, directories and reports.
Tab “Enterprise”
In this tab you can configure organization data, accounting and other program settings.
Tab “Bank”
In this tab all the main documents related to a bank are collected: “Bank statement”, “Payment order/claim”.
Tab “Cashier”
In this tab all the main documents associated with cash are collected: “Cash”, “Cash receipt/payment voucher”, “Expense report”, “Cash Book”.
Tab “Purchase”
In this tab all the main documents related to purchases are collected: “Power of Attorney”, “Delivery of goods”, “Delivery of materials”, “Delivery of import inventories”, “Return of goods to a supplier”, “Third Party Services”, “Additional charges for acquisition”.
Tab “Sale”
This tab contains all the main documents related to sale: “Invoice for payment”, ”Sales of goods”, “Sales of materials”, “Rendering of services”.
Tab “Warehouse”
In this tab all the main documents associated with warehouse are collected: “Warehouse stock-taking”, “Internal movement of inventory”, “Write-off of inventory”, “Price-list".
Tab “OS”
In this tab all the main documents related to fixed assets are collected: “Receipt”, “Commissioning”, “Depreciation”, “Depreciation report”, “Revaluation”, “Transfer”, “Write-off”.
Tab “Intangible assets”
In this tab all the main documents related to intangible assets are collected: “Receipt”, “Recognition”, “Depreciation”, “Depreciation report”.
Tab “Salary”
In this tab all the main documents related to calculation of salaries are collected: “Calculation of sick pay”, “Calculation of holiday pay”, “Compensation for unused vacation”, “Table”, “Order for other accruals/deductions”, “Order for changing salaries”, “Payroll”, “Payroll sheet”, “PRSA register” (Personal Retirement Savings Account). Time sheets for drivers are filled taking into account trip sheets.
Tab “Staff”
In this tab all the main documents related to staff are collected: “Recruitment”, “Staff movement”, “Dismissal”, “Table”.
Tab “Regulatory reporting”
In this tab all the main regulated reports are collected: “Balance”, “Financial result”, “Unified tax payment”.
Motor transport management
There is a special interface for the dispatch service. Here the main documents related to motor transport are collected: trip sheets, entry of data on gasoline, reference information on motor transport, reports on cars, drivers and all in all.
Accounting of vehicles
The database stores information on each vehicle (brand, state number, attached driver, fuel type, tariff plan, fuel consumption rate).
Trip sheets
Trip sheets are filled in the context of each employee and vehicle.
Trip sheets can be either one-day or multi-day. Mileage and fuel consumption according to standard are calculated based on entered data (speedometer readings at departure and arrival).
Reports on a driver, a car, all drivers, gasoline consumption as a whole in the context of all vehicles are generated on the basis of the trip sheets.
Accounting of fuel and lubricants
The module records the issue and consumption of fuels and lubricants. The issue of fuel and lubricants can be reflected in “Trip Sheet” or in the document “Filling up”.
Standards for fuel consumption are adjusted for each vehicle brand:
Report on fuel consumption for period:
Mutual settlements
This module is responsible for billing, forming of certificates of services rendered, monitoring of costs (tariff accounting) and calculation of it. Tariff guides can be easily adjusted in the context of vehicle models and routes.
Cost of services is calculated automatically on the basis of trip sheets.
It is possible to create a report in the context of cars by a customer.
